Police Record Checks (Forms available for download)

PLEASE NOTE: Forms available for download can be located at the bottom of the page. Applicants are still required to deliver the form(s) in person to the Timmins Police Service.

The Timmins Police Service will complete a Police Check on a potential candidate for employment or volunteer duties when:

1.        – The agency you are applying to:

          Has completed an initial review of your suitability and is considering you for employment or volunteer opportunity.

          Has requested the Police Record Check as part of determining suitability for employment or volunteer duties because the position of one of authority or trust with children or vulnerable persons.

          Understands its obligations under the Human Rights code with respect to evaluation, hiring and training volunteers or employees and what constitutes a bona fide reason for refusing to hire any individual or volunteer.

2.      – You are a resident of the city of Timmins

–    – You can provide two (2) pieces of government issued ID showing a Timmins address. One piece of ID must be photo identification ie. Driver’s license or ‘Photo ID’ card (Please note: Health cards and SIN cards not accepted)

3.     – You have signed the required consent forms

–   – You attend at the Timmins Police Service between 8:30 and 4:00 Monday – Friday (office open during lunch hour from 12-1 p.m.)

 The Timmins Police Service Offers Three Levels of Police Checks

1. POLICE CRIMINAL RECORD CHECK

This check is intended for applicants who are involved as a volunteer, employee or in any situation where a basic Police Criminal Record Check is requested. This check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons (children, the elderly, etc)

The Police Criminal Record Check will include

          Criminal convictions (summary and indictable) from CPIC and local databases provided these are self-declared **SEE SELF DECLARATION SECTION AT BOTTOM**

 The Police Criminal Record Check will NOT include

          Outstanding entries such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders.

          Absolute and Conditional Discharges

          Convictions where a pardon has been granted

          Convictions under provincial statutes

          Local Police contacts

          Ministry of Transportation information

          Family Court Restraining orders

          Foreign Information

          Charged and processed by other means such as diversion

          Any reference to incidents involving mental health contact that did not result in a conviction

2. POLICE INFORMATION CHECK

This check is intended for applicants who are seeking volunteer and/or employment with agencies who require a Police Criminal Record Check along with local police involvement.  The agency has determined that a search of pardoned sex offenders or contacts relating to mental health apprehensions is not required; therefore this check is NOT intended for applicants who are seeking volunteer and/or employment with vulnerable persons.

The Police Information Check will include:

          Criminal convictions (summary and indictable) from CPIC and/or local databases.

          Outstanding entries such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders.

          Absolute and Conditional Discharges as a police contact or criminal record if the expiry period has NOT been reached.

          Family Court Restraining Orders

          Charged and processed by other means such as diversion

          Dispositions including, but not limited to, Withdrawn, Dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

          A review of all available police contacts including but not limited to theft, weapons, sex offences, or violent, harmful and threatening behaviour.

The Police Information Check will NOT include:

          Convictions where a record suspension (pardon) has been granted

          Convictions under provincial statutes.

          Ministry of Transportation information

          Suspect information that would hinder an ongoing investigation or where the suspect has not been spoken to

          Youth Criminal Justice Act (YCJA) charges or information beyond applicable disclosure period.

          Victim/complainant information unless there is an exceptional circumstance.

          Foreign information

          Any reference to incidents involving mental health contact that did not result in a criminal charge.

3. POLICE VULNERABLE SECTOR CHECK

This check is restricted to applicants seeking employment and/or volunteering with vulnerable individuals.  With your consent, a query of sex offences for which a record suspension has been granted will be conducted in compliance with the Criminal Records Act (CRA).

A vulnerable sector check will require a letter from the organization stating your name and the position you will have with the organization.

Police Vulnerable Sector Check will include:

          Criminal convictions (summary and indictable) from CPIC and/or local databases.

          Outstanding entries such as charges and warrants, judicial orders, peace bonds, probation and prohibition orders.

          Absolute and Conditional discharges from local database only

          Family court  restraining orders

          Charged and processed by other means such as diversion

          Dispositions including but not limited to, withdrawn, dismissed, and cases of Not Criminally Responsible by Reason of Mental Disorder.

          A review of all available police contacts including but not limited to theft, weapons, sex offences, or violent, harmful or threatening behaviour which may or may not have involved a mental health incident.

          All pardoned criminal convictions, including non sex offences, identified as a result of a Police Vulnerable Sector Check and authorized for release by the Minister of Public Safety.

Police Vulnerable Sector Check will NOT include:

          Convictions under provincial statutes.

          Ministry of Transportation information

          Suspect information that would hinder an ongoing investigation or where the suspect has not been spoken to by police

          Youth Criminal Justice Act (YCJA) charges or information beyond the applicable disclosure period.

          Victim/complainant information unless there is an exceptional circumstance

          Foreign information

          Mental Health Act terminology

(Please note Police Information Check and Vulnerable Sector Check are comprised on the same form)

SELF-DECLARATION

Self declaration of a criminal record is a process where you may declare your adult criminal record convictions to the police service.

Do NOT declare:

          A conviction for which you received a record suspension (pardon)

          A conviction where you were a “young person”

          Absolute or Conditional Discharges

          Any offences where you were not convicted

          Provincial or municipal offences.

          Any charges dealt with outside Canada

The Timmins Police Service will confirm if the information matches a criminal record contained within the RCMP National Repository of Criminal Records.  If we are not satisfied that your declared criminal record information is a match to a criminal record held at the repository, fingerprints are required.

Requirement for Fingerprints

Criminal Record:  If the Timmins Police Service is not satisfied that your self-declaration is a match to a criminal record held at the Criminal Record Repository, your fingerprints must be submitted to the RCMP.

Vulnerable Sector:  If you are applying to work in a paid or volunteer position where you will be in contact with children or vulnerable persons, you may be required to submit fingerprints to verify whether you have been pardoned for a sexual offence contained within the RCMP National Criminal Records repository.

RELEASE OF COMPLETED POLICE RECORD CHECK

Police Criminal Record Check and Police Information Check

We will provide the results of a completed Police Criminal Record Check and Police Information Check only to you, the applicant. 

It is your decision to discuss the results of a Police Record Check with the agency where you want to work or volunteer. 

Police Vulnerable Sector Check

We will complete a Vulnerable Sector Check based on your name and date of birth, as well as, gender and date of birth.  If no record is found, a completed Police Vulnerable Sector Check will be provided to your, the applicant.

If the Vulnerable Sector Search is inconclusive, a fingerprint based search will be required.  If the RCMP confirms that you have a pardoned sex offence, the information will be forwarded to the Minister of Public Safety to authorize disclosure of all or part of the information contained in your file.  When the information is authorized for disclosure by the Minister, the criminal record associated with our fingerprints will be returned to the Service and will include the pardoned sexual offences information.  At this point the Service will be required to obtain your consent in writing for disclosure of the record(s).  When you have signed the form giving consent to release the record(s) the service must forward the information to the requesting agency (employer or volunteer agency).

If you, the applicant, choose not to disclose your record(s) the Service will contact the requesting agency in writing indicating that the Service was unable to complete the Police Vulnerable Sector check.

Reconsideration Request Process

If you wish to request reconsideration on any information disclosed on the Police Record Check you may apply in writing to Ginette Levis, 185 Spruce Street South, Timmins, Ontario P4N 2M7.

POLICE CRIMINAL RECORD CHECK FORM

POLICE INFORMATION AND VULNERABLE SECTOR CHECK FORM

SELF-DECLARATION FORM